{"id":6189,"date":"2022-06-28T14:37:00","date_gmt":"2022-06-28T14:37:00","guid":{"rendered":"https:\/\/kmtraining.org\/tips-for-hosting-a-hybrid-online-and-in-person-meeting\/"},"modified":"2022-06-28T14:37:00","modified_gmt":"2022-06-28T14:37:00","slug":"tips-for-hosting-a-hybrid-online-and-in-person-meeting","status":"publish","type":"post","link":"https:\/\/kmtraining.org\/fr\/tips-for-hosting-a-hybrid-online-and-in-person-meeting\/","title":{"rendered":"Tips for Hosting a Hybrid Online and In-Person Meeting"},"content":{"rendered":"<div class=\"wpb-content-wrapper\" id=\"wpb-content-root\"><div class=\"vc_row wpb_row vc_row-fluid\" ><div class=\"wpb_column vc_column_container vc_col-sm-12\"><div class=\"vc_column-inner\"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">In March of 2020 many professionals increasingly turned to virtual solutions to meet with colleagues, due to the COVID-19 pandemic. As this was a new shift for most of us, the WHO\/IBP Network published <\/span><a href=\"https:\/\/knowledgesuccess.org\/2020\/04\/23\/going-virtual-tips-for-hosting-an-effective-virtual-meeting\/\"><span style=\"font-weight: 400\">Going Virtual: Tips for Hosting an Effective Virtual Meeting<\/span><\/a><span style=\"font-weight: 400\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">While the COVID-19 pandemic showed us the power and importance of virtual meetings to continue our essential work, it also reminded us how important face-to-face interactions are for networking and relationship building. Now that virtual meetings have become a routine part of our work, many have shifted their focus to hosting hybrid meetings, where some people are participating in-person and some join remotely. In this post, we explore the benefits and challenges of hosting a hybrid meeting as well as our tips for hosting an effective hybrid meeting.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h3><b>Benefits and Challenges of Hosting a Hybrid Meeting<\/b><\/h3>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">Hosting an effective hybrid meeting requires forethought and <a href=\"https:\/\/knowledgesuccess.org\/2020\/04\/17\/recording-my-event-moved-online-now-what\/\">careful planning<\/a> by the hosts\u2014even more so than planning a completely virtual or an entirely in-person meeting. Some may say it\u2019s double the work since, in essence, event organizers need to think through both virtual and in-person participation. This can require additional costs and staff time for planning and implementation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">It can be a challenge to accommodate the needs of two different types of audiences. This includes handling connection issues and making sure questions and contributions of remote participants are taken into consideration. <\/span><b>If these aspects are not thought through, there is a risk that the focus of the meeting will shift from the content to the technical logistics. That negatively impacts the experience for everyone.<\/b><span style=\"font-weight: 400\"> Finally, for virtual participants, hybrid meetings may limit the ability for informal networking (such as during coffee breaks in between sessions). Personally connecting with virtual participants, which often spurs collaboration and innovation, is also hampered.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Despite the additional preparation, <\/span><b>hybrid meetings offer a wealth of opportunities<\/b><span style=\"font-weight: 400\">. For example, more participants may be available to attend the meeting given there are fewer associated costs, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Traveling to\/from the venue.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Paying per diems.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">In-person technology costs.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Aside from reaching a larger audience in general, hosting a hybrid meeting may allow for a broader set of experiences or perspectives, with people from various geographies potentially in attendance.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">The first step in hosting a hybrid meeting is deciding if hybrid is the right format for your meeting. Some meetings may benefit from all in-person attendance or all <a href=\"https:\/\/knowledgesuccess.org\/2021\/10\/05\/remote-facilitation-among-fp-rh-professionals\/\">virtual participation<\/a>. We recommend that you select the format based on the objectives of the meeting and the expected attendees. Be realistic about what will be feasible to achieve with the format selected.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you\u2019ve decided to host a hybrid meeting, we recommend implementing the following practices before, during, and after the session.\u00a0<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h3><b>Tips for Hosting a Hybrid Meeting<\/b><\/h3>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h4>Before<\/h4>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_accordion wpb_content_element  not-column-inherit\" data-collapsible=\"\" data-vc-disable-keydown=\"false\" data-active-tab=\"1\">\n\t\t<div class=\"wpb_wrapper wpb_accordion_wrapper ui-accordion\">\n\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#carefully-consider-what-time-and-date-the-meeting-will-be-held\">Carefully consider what time and date the meeting will be held<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12896 alignright\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/calendar-g93819e953_640.jpg\" alt=\"a close up of a calendar\" width=\"249\" height=\"187\" \/><span style=\"font-weight: 400\">Take into consideration the different time zones where participants will be attending from. Keep in mind that a hybrid meeting may mean some attendees may be attending outside of normal work hours. This includes days that may not be ideal for them given national or cultural holidays. Try to select the most convenient time for as many participants as possible. We recommend using a tool such as the <\/span><a href=\"https:\/\/www.timeanddate.com\/worldclock\/meeting.html\"><span style=\"font-weight: 400\">World Clock Meeting Planner<\/span><\/a><span style=\"font-weight: 400\"> to visualize and select the most convenient time across time zones and regions.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#consider-internet-bandwidth-of-participants\">Consider internet bandwidth of participants<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">Provide an internet stipend for those joining remotely, if possible. Virtual meetings require a strong and stable internet connection for participants to fully participate and benefit from the content being shared. An internet stipend will support virtual participants to use their web cameras to fully engage with others and participate in discussions without dropping off. This is an especially important consideration if participants are expected to join outside of normal work hours when they may not be in their office.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#share-the-same-background-information-with-all-participants\">Share the same background information with all participants<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-12923 alignleft\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/checklist-gc5eaf0149_640.png\" alt=\"\" width=\"225\" height=\"300\" \/><span style=\"font-weight: 400\">This may include creating an online version of the agenda and worksheets that will be physically handed out at the meeting. Ideally, share all of the same information and resources with participants before the meeting begins so everyone has the same background information. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#provide-clear-and-easy-to-understand-instructions\">Provide clear and easy-to-understand instructions<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">Tell remote participants how to connect to the meeting to help avoid late joiners. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#clearly-identify-roles-before-the-meeting-including-identifying-an-in-person-remote-participant-advocate\">Clearly identify roles before the meeting, including identifying an in-person remote participant advocate<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12889 alignright\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/men-g0bb31c6c7_640.png\" alt=\"a graphic of 10 human figures. All are the color black except for one, which is red\" width=\"250\" height=\"182\" \/><span style=\"font-weight: 400\">This will ensure virtual attendees are fully able to participate. The advocate&#8217;s responsibilities should include letting the in-person facilitator know if a remote participant has their hand raised or if they\u2019ve added a comment to the chat. It\u2019s common for discussions to naturally flow among in-person participants. Unless there is careful moderation of remote participants&#8217; involvement, their contributions may be inadvertently left out. In addition, someone should be tasked with handling and responding to any technical or connection issues among remote participants. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#implement-a-buddy-system\">Implement a buddy system<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">Pair a remote participant with an in-person participant before the event begins. Let each individual know who their buddy is before the event begins. Encourage them to exchange information to ensure they have a way to communicate privately with one another during the meeting. This is handy in case the remote participant needs technical support or \u201cin-room\u201d support. For example, the in-person buddy may add a post-it to a brainstorm wall for the remote participant, or perhaps the remote participant needs the in-person participant to repeat what the facilitator said. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#think-through-each-activity\">Think through each activity<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12893 alignleft\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/light-bulb-g99faf6ed7_640.jpg\" alt=\"an illuminated light bulb set against a dark background\" width=\"249\" height=\"140\" \/><span style=\"font-weight: 400\">Discuss how in-person participants will be expected to interact with remote participants during each activity. For example, if you will be hosting breakout rooms, will those participating virtually be in a separate breakout room while in-person participants are in another breakout room? Will the breakouts be mixed? <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#create-a-run-of-show-document\">Create a \u201crun of show\u201d document<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">Share it with the event staff prior to the meeting. The document should clearly articulate the roles of each individual involved and what needs to happen at what time throughout the event.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h4>During<\/h4>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_accordion wpb_content_element  not-column-inherit\" data-collapsible=\"\" data-vc-disable-keydown=\"false\" data-active-tab=\"1\">\n\t\t<div class=\"wpb_wrapper wpb_accordion_wrapper ui-accordion\">\n\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#ensure-that-all-participants-can-see-one-another\">Ensure that all participants can see one another<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<ul>\n<li style=\"font-weight: 400\"><b><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12920 alignright\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/video-conference-g94a25a114_640.jpg\" alt=\"\" width=\"251\" height=\"167\" \/>Remote participants should be able to see the in-person participants. <\/b><span style=\"font-weight: 400\">This will likely require an additional camera\/laptop set up at the front of the room to allow remote participants to see the in-person attendees. While they may not be able to see their faces, seeing the room will help remote participants fully participate in the meeting and feel included. If this is not possible, the host should share a summary of everyone in attendance (both remotely and in-person) at the beginning of the event.<\/span><\/li>\n<li><b>In-person participants should be able to see the remote participants. <\/b><span style=\"font-weight: 400\">We recommend having two large screens at the front of the room\u2014one to display the presentation (that will also be screen-shared with the remote participants) and another screen to display the faces of those <a href=\"https:\/\/knowledgesuccess.org\/2021\/12\/15\/four-key-modifications-for-successful-virtual-co-creation\/\">participating virtually<\/a>. This will serve as a visual reminder that there are remote participants and make their presence and participation in the meeting more inclusive. <\/span><\/li>\n<\/ul>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#remind-everyone-to-state-their-name-before-speaking\">Remind everyone to state their name before speaking<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">This will help remote and in-person attendees follow the conversation in the event that they cannot see the individual who is speaking.\u00a0 <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#remote-participants-should-have-the-ability-to-mute-and-unmute-themselves\">Remote participants should have the ability to mute and unmute themselves<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12921 alignleft\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/switch-off-g3a7a2b8ce_640.png\" alt=\"\" width=\"251\" height=\"251\" \/><span style=\"font-weight: 400\">This will allow them to fully participate in the discussions. However, the host should also have the ability to mute remote participants if needed. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#use-tools-that-everyone-has-access-to\">Use tools that everyone has access to<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">For example, if you\u2019re doing an interactive brainstorming activity, have everyone use virtual software like <\/span><a href=\"https:\/\/www.mural.co\/\"><span style=\"font-weight: 400\">Mural<\/span><\/a><span style=\"font-weight: 400\"> or Virtual Post-its in Google slides. This is preferable to having in-person participants use physical Post-its that the remote participants will not be able to read. However, this means that in-person attendees would also need to have computers available to them. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h4>After<\/h4>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_accordion wpb_content_element  not-column-inherit\" data-collapsible=\"\" data-vc-disable-keydown=\"false\" data-active-tab=\"1\">\n\t\t<div class=\"wpb_wrapper wpb_accordion_wrapper ui-accordion\">\n\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#follow-up-with-participants\">Follow-up with participants<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12928 alignright\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/calligraphy-gdc5f75d35_640.jpg\" alt=\"\" width=\"250\" height=\"166\" \/>After the session, thank those who joined and share the meeting recording, the slides, and\/or a summary recap of what was discussed. If possible, provide a certificate of participation.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#evaluate-the-meeting\">Evaluate the meeting<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400\">As we all venture into hosting hybrid meetings more often, we recommend taking this opportunity to learn from these events. Circulate a post-meeting evaluation to collect input on what went well and what could be improved for the next hybrid meeting. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_accordion_section group\">\n\t\t<h3 class=\"wpb_accordion_header ui-accordion-header\"><a href=\"#share-your-lessons-learned-and-tips-for-hosting-a-hybrid-meeting\">Share your lessons learned and tips for hosting a hybrid meeting<\/a><\/h3>\n\t\t<div class=\"wpb_accordion_content ui-accordion-content vc_clearfix\">\n\t\t\t\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12903 alignleft\" src=\"https:\/\/kmtraining.org\/wp-content\/uploads\/2022\/06\/e-mail-gcdd0af0a1_640.png\" alt=\"A laptop with a blue screen. Dozens of illustrated envelopes scatter from it. \" width=\"250\" height=\"172\" \/><span style=\"font-weight: 400\">We can all learn from these experiences to implement efficient and effective meetings to strengthen our work in family planning and reproductive health. <\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n\n\t\t<\/div>\n\t<\/div>\n<div class=\"vc_empty_space\"   style=\"height: 20px\"><span class=\"vc_empty_space_inner\"><\/span><\/div>\n\t<div class=\"wpb_text_column wpb_content_element\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p>Want more information on remote facilitation? Explore the <a href=\"https:\/\/www.fpinsight.org\/collection\/60c36170e0d50b00086c716b\" target=\"_blank\" rel=\"noopener\">FP insight collection<\/a>.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n<\/div><\/div><\/div><\/div>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>In March of 2020 many professionals increasingly turned to virtual solutions to meet with colleagues, due to the COVID-19 pandemic. As this was a new shift for most of us, the WHO\/IBP Network published Going Virtual: Tips for Hosting an Effective Virtual Meeting.\u00a0<\/p>\n<p>While the COVID-19 pandemic showed us the power and importance of virtual meetings to continue our essential work, it also reminded us how important face-to-face interactions are for networking and relationship building. Now that virtual meetings have become a routine part of our work, many have shifted their focus to hosting hybrid meetings, where some people are participating in-person and some join remotely. In this post, we explore the benefits and challenges of hosting a hybrid meeting as well as our tips for hosting an effective hybrid meeting.<\/p>","protected":false},"author":12,"featured_media":6190,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"footnotes":""},"categories":[80],"tags":[310,165,166],"class_list":["post-6189","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-knowledge-management","tag-knowledge-exchange","tag-knowledge-sharing","tag-remote-km"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Tips for Hosting a Hybrid Online and In-Person Meeting - Knowledge Management Training Package<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/kmtraining.org\/fr\/tips-for-hosting-a-hybrid-online-and-in-person-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tips for Hosting a Hybrid Online and In-Person Meeting - Knowledge Management Training Package\" \/>\n<meta property=\"og:description\" content=\"In March of 2020 many professionals increasingly turned to virtual solutions to meet with colleagues, due to the COVID-19 pandemic. As this was a new shift for most of us, the WHO\/IBP Network published Going Virtual: Tips for Hosting an Effective Virtual Meeting.\u00a0 While the COVID-19 pandemic showed us the power and importance of virtual meetings to continue our essential work, it also reminded us how important face-to-face interactions are for networking and relationship building. Now that virtual meetings have become a routine part of our work, many have shifted their focus to hosting hybrid meetings, where some people are participating in-person and some join remotely. 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